Grant Application – Nottinghamshire Chess Foundation

Apply For A Grant

NCF Trustees welcome enquiries and formal bids for financial support for chess-related projects.

You may be a chess club or chess organisation, or a school or other community group that sees an interest and benefit in encouraging chess as a social and educational activity.

Funds may be requested for equipment, learning materials, venue or running costs, expertise (e.g. professional coaches), expenses etc. Chess is not a high-cost activity to get started and NCF’s resources can extend to a variety of new and ongoing projects

What we expect from you:

A practical plan and the time, support and ability to make it happen

A clear idea of what the grant will be spent on

A completed application form to capture all the necessary information (see below)

Regular updates on progress and an end-of-project report if requested

How to start your application:

An initial email to the trustees is the best way to start, with a brief explanation of what you have in mind:

enquiries@nottschessfoundation.org.uk

There might be a follow-up phone call, meeting or email from a trustee to provide advice and clarification.

Read the Grant-Making Policy to make sure your plan fits in with the NCF’s aims

Please read this policy before you submit the form.
Complete as many of the fields as you can at present. If you do not have all the information now then submit it anyway, and include either ‘to be confirmed’ for mandatory fields (starred).

Complete the online application form here:

IMPORTANT NOTE: PLEASE READ THIS

By submitting this application you are committing to the following:

“I/We agree that the grant will be used only for the exact purpose specified in the approved application and no other purpose. I/We give permission for the Nottinghamshire Chess Foundation to record the information given in this form and understand that personal information will be treated confidentially. We will inform the Nottinghamshire Chess Foundation of any situation where confidentiality is a particular issue.”

Privacy Declaration:

All information will be held in line with the Data Protection Act 1998 and other relevant legislation. The only use made by the Nottinghamshire Chess Foundation of the
information provided is:
– decision on awards of grants
– record keeping
– generic, no-personal references to publicise NCF’s work and the profile of chess.

OUTLINE INFORMATION

Name of Project *

e.g. Start XYZ chess club, ABC chess tournament

Project Description & Aim

Brief description (up to 40 words maximum) of activity and its aim, with reference to NCF’s objectives. Include how you intend to achieve the aims.

Intended Date *

The planned single date of an event, a period of duration, or the start date of an ongoing activity

CONTACT DETAILS

1st Contact Name *

i.e. Lead organiser of project, responsible person

1st Address *

Address Line 1

City

State / Province / Region

Postal Code

1st Phone Number *

1st Email *

2nd Contact Name

Second point of contact preferred. Required for bids exceeding £500

2nd Contact Phone Number

2nd Contact Email

Website address of organising body, if available

PROJECT BENEFIT

How do you measure success in relation to your aims? *

Examples: No. new club members; Raise average chess rating by X in Y months; No. children participating; Improvements in mental health & wellbeing

Likelihood of completion of the project? *

Answer in terms of % (100% = certain to succeed). Give reasons for estimate e.g. done it before, numbers already expressed interest

Promotion and Publicity Plan *

Brief outline of steps you will take to attract participation & engagement, including plans for social media, printing, news coverage

Time by which aims should be fully realised *

End-of-project date: i.e. date by which you can report success. (A project completion report to NCF may be required after this date)

Range of participants/ beneficiaries *

Will this project be available to all people who live work or study in Nottinghamshire? If not, what restrictions are placed on participation? (e.g. age, residence)

FINANCIAL DETAILS

Amount Requested (£) *

Total value of grant requested from NCF

List of items with estimate of their costs *

Must add up to a minimum of grant requested. Examples: room hire; equipment purchase/hire; publicity costs; prize funds (where applicable); Include request for underwriting of maximum losses by NCF Note: copies of receipts are normally required by NCF for purchases made

Do you have other expected sources of income to meet the costs of this project? If so how much?

Give brief details – source, amount, conditions e.g. internal funds, entry/membership fees, other supporting donors or bodies

What will be done with any unspent funds? *

e.g. extend successful aspect of project; buy additional equipment; donate to other related not-for-profit cause; return to NCF

Online Payment only: provide bank account name, number and sort code *

If you have a problem with supplying this information please get in touch via email

Latest date by which funds are required? *

PROJECT ADMINISTRATION

Venue address and point of contact

Include details of on-site building manager if known and if relevant.

Source of equipment & materials

e.g. chess sets & boards; chess coaches

Name & credentials of proposed hired personnel

e.g. chess coach; titled chess master; organiser. If individual not known, explain role & purpose and source of supply if possible

Risks to success of project

Identify any known factors that create avoidable risks or threats to the success of the project

How will you reduce the risks?

Action to manage the risk for each factor listed above

SAFEGUARDING

Will children or vulnerable adults participate in your project? *

Will you collect and store personally identifiable data as part of your project? If ‘Yes’ in what form? *

e.g. paper applications, digital list

Do you have a data protection policy? *

A copy of your policy may be requested by NCF

Is your organisation insured against any claims resulting from your project? *

e.g. Public Liability Insurance. If ‘Yes’ please supply details (insurer; type and value of cover)

DATE OF APPLICATION

Important: see declaration at the start of this form